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ESG Statutes Print

STATUTES
European Society of Gynecology

Founders: Alice and Albert Netter

Article 1.
The European Society of Gynecology has as aims:

  1. the study of progress in medicine of the reproductive system (M.R.S.)
  2. the multiplication of the contacts between the specialities of medicine of the reproduction of the various European countries
  3. the promotion and diffusion of the clinical and biological research
  4. the contribution of its members to the teachting actions.

Article 2.
The European Society of Gynecology is composed of the founders of the Society, founding members, regular members, associated members, corresponding members, honorary members, members of honor and members of support.
2-1
The doctors or biologists of Europe being distinguished in discipline M.R.S. can be regular members, as well as the founding members.
2-2
The European doctors or biologists who are interested in the M.R.S. can be associated members.
2-3
Can be corresponding members:

  1. European doctors or biologists whose compartment of the fields interests the M.R.S. (examples: cardiovascular discipline as veins, arteries and heart, are interested by the ovarian deficiency; rhumatologic disciplines,… etc…)
  2. nonEuropean doctors and biologists being interested in the M.R.S.

2-4
The holders who ask it can be honororay members.
2-5
Any physical and moral person, except preceding categories, being interested in the activities of the Society and who regulates an annual subscription fixed by the Board of directors, can be member of support.

Article 3.
The Society is directed by an elected Board of directors which makes for it all useful decisions and of which it accounts for to the General assembly (within the framework of the statutes and the rules of procedure). The Board of directors includes at least a representative by Member country.
Elected for 4 years, not renewabled, it meets at least every two years, more if the President - or more than one third of its members - requires it. The members of the Board and / or of the executive committee cannot be employees of pharmaceutical industry. They may enter into collaboration with pharmas, as experts or consultants. They are obliged to report such activities to the Executive committee. The speakers at the Netter days and at the ESG Congresses must advertise in their first slide, the support received from Industry. 
A report of the deliberations is held and signed by the President.

Article 4.
The Board of directors elects the members of the Board: President, Vice Presidents, General secretary, Assistant general secretary, Treasurer, Associated Treasurer, Editor in chief and assistant Editor.
The Presidents are elected for two years and are re-elected twice. Once a Board member has finished his (her) mandate, he (she) becomes a member of the Advisory Committee. During the Congresses and Netter days, a meeting is organized between the Board and the Advisory Board in order to plan the future of the ESG; A MEMBER OF THE ADVISORY COMMITTE MAY PARTICIPATE FREE OF CHARGES TO ALL SUBSEQUENT CONGRESSES AND NETTER DAYS OF THE ESG.

e General secretary and the Treasurer are elected for six years, renewabled once.
The Board meets on convening of the Presidents.
It takes its decisions in the majority of the votes.

 

Article 5.
The Society associates an advisory Committee, made up of the former Presidents and notabilities.
It can be consulted by the Board of directors on all questions interesting the life of the Society. The five founders of the Society have the right to attend the meetings of the Council and to vote there.

Article 6.
The General Assembly is composed of all the regular members of the Society.
It assembles once every two years on convening of the Presidents.
Its day order is fixed by the Board of directors and comprises the moral report of the General secretary and the annual report of the Treasurer.
The results of the elections to the Board of directors are proclaimed during the General Assembly.

Article 7.
The membership of the Society is lost:

  1. by resignation;
  2. by the radiation pronounced on serious grounds, by the General Assembly, in the majority of two thirds of the attending members, on the report of the General secretary;
  3. for nonpayment of the subscription, according to the conditions fixed by the rules of procedure.

Article 8.
The Society can have to found groups, clubs or academies, joining together a restricted number of doctors or biologists having in common similar affinities of scientific interest.

Article 9.
The resources of the Society are composed by:
9-1
Subscriptions of its members whose rate is fixed by the General Assembly on a proposal from the Board of directors
9-2
State grants, departments, communes and areas
9-3
Incomes of its goods and values of all natures
9-4
Participations of the listeners in the scientific events which it organizes.

Article 10.
The Board of directors gives mandate to the Treasurer to manage the cash in hand of the Society, with the necessary consent of the General secretary.

Article 11.
The works of the Society are the object of a publication in the form of memory or summary.

Article 12.
The statutes can be modified only on a proposal from the Board of directors, or from at least 25 titular or honorary members, subjected to the vote of the General Assembly. An Extraordinary general assembly can be especially convened for this purpose.
The decision intervenes in the majority of two thirds of the present regular members, the assembly comprising at least the quarter of its members. If this last condition is not performed, an Extraordinary general assembly is convened. It can then make a decision whatever the number of the attending members.

Article 13.
An Ordinary or an Extraordinary general Assembly can be invited to conclude about the ending-up of the Society.

Article 14.
In the case of dissolution, the credit of the Company is allotted by deliberation of the General assembly to one or more similar establishments which will have to respect the clauses stipulated by the givers.

Article 15.
The deliberations of the General Assembly, like those of the Board of directors, are consigned by a report on a particular register and are signed by the President and the General secretary.

Article 16.
The rules of procedure, adopted by the General Assembly, adopts the conditions of details suitable to ensure the execution of these statutes. Those rules can be modified in the same way. It is adopted in the majority of the present regular members and founders, whatever the number of those.

Article 17.
The head office is fixed at the address of the General secretary, Doctor Clara Pélissier, 72 rue d'Auteuil, 75016 Paris. It could be transferred by resolution of the Board of Directors ratified by the Assembly.

 

Rules of procedure

1.
These rules of procedure are established in accordance with Article 16. of the statutes of the ESG to regulate the methods of exercise of the Society.

2.A.
In accordance with Article 4., the President can be re-elected. This re-election is decided in the majority of the 2/3 of the members of the Office.

2.B.
The Founder Presidents will attend the meetings of the Office and the Board of directors as Copresidents.

2.C.
The organizer of the congress of the ESG becomes first Vice President. He is likely to become President at the time of the elections for this mandate.

3.
The Board of directors is renewable per third every two years. For the first renewal, it will be carried out to a drawing lot.

4.
The General Assemblies will be held with the participation of the presents, without concept of quorum, with the simple majority poll.
Only the members of the ESG, up to date with their subscription, will be able to take part in the votes. At the time of these votes, only one procuration per attending member will be authorized. The procuration will have to be written, signed and dated, and its author will also, obviously, being up to date with his subscription.

5.A.
A congress of the SEG will be held in Europe every 2 years end October. Albert Netter Days will be held every 2 years, alternating with the Congress of the GIS. They will be complemented by workshops.

5.B.
The Scientific committee of each congress is elected by the Board of the ESG.

5.C.
The General Secretary of the ESG represents the full Board and, for this reason, seats at the Scientific Committees and Organizational Committees of each congress.

5.D.
The Organizational Committee shall provide a financial statement to the Office of the ESG within three months following the conference. It is the conference organisers's responsibility to ensure that a mandatory accounting audit be carried out and completed by a certified accountant or external auditor.

5 .E.
The subsidy of the Organizational Committee to the ESG must be at least 60% of the benefit.

5.F.
The Board fixes the place of the congress.

6.
The languages of the congress are the French, the English and the language of the country where the congress proceeds.
Works of the ESG, in particular the texts of the congress, will be published in a medical journal and/or on Internet.

7.
Groups can be constituted within the ESG.
They form integral part of the ESG, in accordance with Article 8. of the statutes. They are managed by the statutes of the ESG. However, they can have their own rules of procedure.
Each group is directed by a coordinator, assisted on the maximum of 3 assistant. The coordinator can take part in the meetings of the Board and of the Board of directors.

The first group which deals with the clinical research in internal medicine of the reproduction was created on April 20th, 1996 by Professor Albert Netter and is entitled “AMIR”.

The General Assembly of the 10/13/2007 had voted, unanimously, the creation of a permanent Advisory Scientific committee.
It will allow young, brilliant and experienced researchers to take part in the scientific development of the ESG.
The objectives of the Scientific committee will be:

  1. to quickly inform the members of the ESG of new scientific acquisitions in the field of gynecology, in connection with the Editorial board;
  2. to take part in the definition of the scientific programs of the « Journées Albert Netter » and the congresses of the Society;
  3. to formulate at the Board, of their own initiative, opinions and suggestions in all the scientific branches of the gynecology;
  4. to make recommendations and advice of good clinical practices.

For one transitional period (to the next General Assembly ), the choice of these young scientists will be based on proposals of the national delegates (Vice Presidents) elected within the Board of directors. This one will select among the candidates those which will take part in the advisory Scientific committee. The selection will be based on objective criteria of performance attested by the publications, titles, prices, in particular by the attribution of the Price Alice and Albert Netter.
The final rules will be established by the new Board of directors and will be submitted to next General Assembly for approval. It will relate to the selection of the members of the Scientific committee, the term of the mandates, their renewal, the activities, rights, duties.

The General secretary of the ESG assumes the material organization of the working sessions (congress or Scientific workshops) of these groups, as well as the diffusion of their works, in agreement with the coordinator of the group who is in charge of the scientific program. However, the coordinators of the groups can organize independent meetings, of their own initiative, but with the agreement of the Board of the ESG.

The Treasurer and/or the Assistant Treasurer must keep a separated account for each group, to receive funds and to ensure the subsidies of research, like regulating the expenses concerning the work meetings of the group, within the limits of the credit of the group.

The members of the group must be made admit as members of the ESG.

Last Updated on Thursday, 29 November 2012 13:37
 
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